The GAPS Background Check Process
The fingerprint-based background check is a multiple-step process:
EnrollmentAny Georgia agency or business that holds an ORI or Georgia OAC number may participate in the GAPS program. As the holder of a ORI/OAC number you are entitled to review the results of applicants state or federal (or both) background checks that were conducted on your behalf. You must, however, enroll your ORI or OAC in the service.To enroll, go to the Agency Use tab on the main page of this web site and click Agency Enrollment. (For employees check with HR/JOB or the Entity governing your job/license) You will be asked to complete an Agency Enrollment form. Applicant Use
Registration The applicant must register with Cogent Systems prior to going to the fingerprint site. Fingerprint services will not be provided to applicants that have not registered. Registration may be completed online or over the phone. Online Registration is available 24/7 at www.ga.cogentid.com. Telephonic registration is available at 1-888-439-2512 Monday thru Friday, 8AM to 6PM EST. During the registration process, demographic data about the applicant will be collected (name, address, SSN, etc.) There will be no data collection or registration at the fingerprint collection sites.PLEASE REGISTER YOURSELF ONLINE TO AVOID REGISTRATION AND DATA COLLECTION ERRORS, Definitions
GAPS Applicant Waiver : All applicants are required to review and agree to these terms.Single Applicant RegistrationUse this registration option if you are registering yourself, or are registering one individual for a criminal history background check. Multiple Applicant RegistrationUse this registration option if you are registering multiple applicants that will be paid for by one form of payment, or billed to one approved Agency Billing Agreement.PaymentThe applicant will be required to pay a fee for the fingerprint service and to secure a criminal history record check. Credit card or debit card payments are accepted online during registration at www.ga.cogentid.com for applicants that wish to pay electronically.
Money Orders: or cashiers checks PAYABLE TO COGENT SYSTEMS will be accepted at GAPS service sites for those applicants who do not have the means to pay electronically. NO CASH TRANSACTIONS OR PERSONAL CHECKS WILL BE ACCEPTED AT THE PRINT LOCATIONS.Cogent Systems has established a billing procedure that would allow the applicant’s fee to be billed to an agency that is willing to pay. Billing may only occur after the willing agency has completed the Cogent Systems’ online Agency Enrollment process. To establish a billing account visit the Agency Enrollment link and complete both STEPS 1 & 2.
Credit Card :Select this option if you wish to pay with a credit card for the criminal history check. You will be prompted to enter credit card information during the registration process.Applicant Money OrderSelect this option if you will be making payment at the GAPS service site with a guaranteed form of payment; money order or cashiers check only.AgencyThis option is for use by agencies or businesses that have pre-established a Billing Account with Cogent Systems. During the registration process the use of a Billing Code and Billing Password will allow the transaction to be billed to the Agency Billing Account.
Group Fingerprinting Support
If you have a requirement to fingerprint a large group of applicants (example… 300 college education majors, a contractor’s entire staff of 120 employees, 50 bus drivers, etc.) mobile fingerprint units may be available for an additional fee. Some fingerprint service sites may have the ability to bring portable equipment to your site. If you are in need of Group Fingerprinting Support call ATL NOTARY.COM at (678) 558-3469
NOTE: Mobile service requires the visited site to provide broadband internet access and access through any network firewall. Our mobile services unit can provide you instructions, in advance of their visit, that would allow fingerprinting to occur at your site. You must however, plan ahead. We encourage you to utilize mobile printing service but you must plan ahead. Please do not overwhelm the service by sending large groups of applicants without prior notice or without coordinating with ATL Notary, thanks. If you must send your large group of applicants to a fixed site, please plan for them to be sent in over several days or call to see what dates/times we have open for our Pay to come to you Mobile Livescan fingerprinting. Fees vary based on distance, number of people, time of day requested. Call (678) 558-3569 for information and details.
COGENT SYSTEMS IDENTITY VERIFICATION PROCEDURES
Cogent Systems requires current, valid and unexpired picture identification documents.As a primary form of picture identification one of the following will be accepted at theGAPS Print Locations:
Primary Documents• State Issued Driver’s License with Photograph• State Issued Identification Card with Photograph• US Passport with Photograph• US Active Duty/Retiree/Reservist Military ID Card (000 10-2) with Photograph• Government Issued Employee Identification Card with Photograph (includes Federal, State, County, City, etc.)• Tribal Identification Card with Photograph
However, in the absence of one of the above Primary identifications, applicants mayprovide one or more of the following Secondary Documents, along with two of thesupporting documents listed below:
Secondary Documents:• State Government Issued Certificate of Birth• Social Security Card• Certificate of Citizenship (N560)• Certificate of Naturalization (N550)• INS I-551 Resident Alien Card Issued since 1997• NS 1-688 Temporary Resident Identification Card• INS I-688B, I-766 Employment Authorization Card ( Note/ Read the other requirements for Secondary Documents listed below this sentence.)
Secondary Documentation must be supported by at least two of the following:•Utility Bill (Address)• Voter Registration Card• Vehicle Registration Card/Title• Paycheck Stub with Name/Address• Cancelled Check or Bank Statement
Confidentiality (Security) of Applicant Information
On-site access to the Livescan equipment, and the data traveling from the equipment, is comprehensively secured and regulated by both Cogent Systems and the regulations governing the use of that data.
The Computer System - The system will be housed within a secured network that is protected by firewall devices configured explicitly to allow only permissible protocols and traffic. Cogent Systems will ensure that all devices procured under this process continue to adhere to the State of Georgia’s Security requirements. The proposed systems will be configured to provide a point of defense with controlled access from both inside and outside the network. The Livescan systems will be configured to support logging and audit capability. Furthermore, the Livescan solution will support 128 bit encryption.